Restaurant Inventory Management tool

Business need

Restaurants usually distribute around a third of their budgets to food, so food that gets rotten or simply goes unused because of unexpected downtime is wasted money. Around ten percent of food purchased ends up in a trash bin instead of seeing a guest, so math is pretty much obvious here.

Taking the fact that food is restaurant’s greatest expense, the software that helps restaurateurs to see trends in their food usage and maintain records of recipes and the ingredients required, can be incredibly useful in a chaotic and busy kitchen. At the end of the day inventory management software provides users with explicit data to make smart decisions and spin out money.

For now, there is still a poor selection of these instruments in the restaurant tech ecosystem, yet Softarex Technologies, Inc. has taken part in the development of such an application.


Softarex Technologies, Inc. took part in the development of the web application that brought visibility and consistency into kitchen workflows and made purchasing corresponding to actual restaurant needs. At the same time, it was flexible and highly customizable, which makes it suitable for any restaurant.


Under NDA.


  • The tool was supposed to cover all the processes happening before the inventory arrives at the chef’s table;
  • The solution had to become a replacement of outdated manual systems (notebooks, checklists, post-it notes) that would combine them all together and made them paper-free;
  • The solution had to provide clear visibility and simplicity for the workflows and ease communication between employees;
  • The tool had to be customizable and flexible enough to cover the needs of any restaurant disregarding its size and speciality.
  • Value Delivered

  • Restaurateurs are empowered to make informed and accurate food purchasing estimates and reduce the quantity of spoiled food up to 20% by keeping up-to-date inventory information;
  • Teams within the kitchen can easily collaborate together like never before;
  • Organized Trello-looking view of menus and detailed visual presentation of recipes made staff training easier and more efficacious;
  • The digital dashboard experience helps users achieve maximum efficiency while reducing unnecessary expenditures.
  • Technologies

    Project Results

      This web application allows to manage events, food preparation, purchasing, compose menus and do a lot more in one place using functional modules described below:

    • Calendar — no matter which event is planned: ordinary daily meeting, menu testing or one hundred guests banket, it can be created in the Calendar with all required attributes – type, planned number of guests, selected menu, assigned employees, etc. With all events visible on the timeline it becomes easier to plan procurement.
    • Stations — size and speciality of the restaurant don’t matter since this aspect is easily configurable in the app. User can create an unlimited number of stations: dessert, saute, grill, etc, and assign responsible person. What is more, employees assigned to a station can leave designated notes, so that every shift will be on the same page.
    • Tasks management — the restaurant kitchen isn’t only about cooking and purchasing, users can create and manage tasks and pull them through the Kanban board. And a manager can always check the tasks completion percentage. And since the works in the restaurant are mostly typical, users can create recurring tasks which will be generated once the new shift starts.
    • Recipes — user can create detailed recipes and furnish them with videos, photos, and images for each required ingredient or equipment item which all together provides clear visualization for the cook and makes a recipe very easy for understanding even in the very busy kitchen surrounding.
    • Menus – all the recipes can be grouped into menus, that can be sorted into easily managed trello-looking customizable categories.
    • Inventory management — once the shift starts, the To Do list of each Station is automatically filled with items from today’s menu, grouped by recipes. And so users can change the status of ingredients as they are checked and prepared for the cooking.
    • Buying list – if the check has revealed that some ingredients ran short, user can easily add this item to a list, displayed on a dashboard. Once the supplies are refilled, the item can be removed from it.
    • Chat — restaurant kitchens tend to include a big number of employees. In order to coordinate their work, the system is furnished with chats, that help people from different stations to communicate;

    And since the system has role-based access, it is easy to define permissions for each employee.
    Due to its adaptive interface, all the above-listed features can be easily accessed from both computer and tablet, which makes it really suitable – several tablets attached at each station turn kitchen into one fine-tuned mechanism.

    What our customers say

    Anicia Gau
    VP Business Development

    I’ve bеen working with Softarex for more than six years and three things were the cornerstones of our cooperation: quality, communication, and accessibility. These guys have always clearly understood all the functional specs I needed and gave me the best translation into the tech specs. All the databases were structured into the utmost flexibility – you can leave all the hardcoded stuff to the ancient times. Definitely 5 stars!

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    Daan Hommes, MD, PhD
    CEO at DEAR Health, Inc.

    We hired Softarex Technologies, Inc. for a large, complex development project. They did an excellent job. The project was done on time and on budget. We continue to work them on new projects.

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    Kevin Woodward
    ReadyTech Corporation President

    For all the time of working with Softarex Technologies, the difference between customer-contractor relations and partnership relations has become clear. That is exactly how this company builds the working process - you both (the company and its client) becomes partners. And it is not only to sign a contract, but it is also about negotiations, discussions, compromises, constant communication and joint decision making. Softarex will deliver its client a turn-key solution that exceeds all the expectations, all on time and within the budget. And after that, they will provide with a superior customer care that will maintain the relationships for years. Noventic provides devices and systems for the consumption-based collection and billing of water and heat and serves customers worldwide. Since 2010, various solutions in preparation of the internet of things (IoT) have been developed. For us, Softarex Technologies, Inc. has developed housing and public utilities solution - the future for energy suppliers. With the new system meter, readouts can be carried out at any time and fulfill upcoming regulations. The supplier can give transparency and thereby obtain trust from tenants and housing industries in the service. The team we’ve worked with earns praise for their timeliness, collaborative approach, and technical expertise. Their transparent clarifications minimize confusion and ensure clean high-quality deliverables.

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    Thomas Ahlborn
    Head of corporate marketing

    We’ve been working with Softarex Technologies, Inc. team for over two years. These guys have brought us from the Stone Age to the Digital Age. Their team has developed the state-of-the-art billing and information management software for SYBE as well as web-based Clinic Management Software for SYBE's clients. Both solutions are at the cutting edge, meeting all the requirements and standards: ANSI 835, 837; Meaningful Use; HIPAA, HL 7 and ODBS compliant; ICD 10 Diagnostics, CPT/HCPCS, NDC numbers; CMS-1500 claims, etc.

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    Steven Garrett
    President of SYBE Medical Management

    What I found extremely interesting in Softarex Technologies, Inc. it is the possibilities to use a wide range of technologies and each time get the same quality and time-requirement! I strongly suggest cooperating with Softarex Technologies!

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    Carmine Mattera
    IT Director at Artensys S.r.l.

    Softarex Technologies, Inc. delivers “what” they promise, “when” they say they are going to complete a job and that is a great thing. Most business people “over promise” to get your money, and then they “under perform”. I appreciate your great work and professionalism. You have earned my trust! Keep doing what you are doing and you will build your business with great success.

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    Marc R. Bakerman
    President and Founder of The Child I.D. Program, Inc.